The benefits of the tool are exaggerated and costly, say some, while others insist that project management is an essential means not to just getting any job done, but getting it done in the most efficient and cost-effective way.
While it is true that adequate project management may sometimes add to the costs of any major task – eventually representing up to 20% of the overall project budget, suggests the Digital Project Manager (DPM).
A closer look at just what project management involves may help to underscore why it is at the heart of any successful project. The use of appropriate project management software also shows how that critical efficiency may be achieved in a cost-effective way.
The benefits of project management
To understand some of the benefits that project management may bring, let’s consider what is needed for the successful completion of any project:
- projects require teamwork – and teamwork requires the leadership inspired by the clarity of project management;
- carefully defined project management sets out the clear goals and focus required to lead your team towards your stated objectives, explains the Association for Project Management (APM);
- project management also sets out exactly what it is intended to deliver, when, and at what cost;
- throughout the project, clearly defined project management ensures adherence to and the maintenance of your established quality standards.
Project management software
Project management software is designed to harness all of these benefits and deliver them in a single, easy to use, and affordable package. To achieve those ends, the software has to be capable of:
- managing the information and data compiled and used by your enterprise – and the overriding feature of digitisation, of course, is the capacity to manage considerable volumes of data;
- allocating the necessary resources – thanks to the data-handling capabilities of your project management software, resources can be allocated in the most efficient and cost-effective manner;
- allowing your decision-making to be that much better informed and reliable at every stage of project development; and
- retaining sufficient flexibility for you to deploy the software in a range of problem-solving scenarios and across different projects.
An ever-ready management tool
By incorporating all the strengths and benefits of project management, a valuable and ever-ready management tool lies in project management software that is first and foremost easy to use across the multiple skill sets of your workforce.
The software is an essentially collaborative tool that harnesses the individual talents of your team and adds the value and benefit of their working together towards a clearly-defined and realistically achievable objective.
The value of that tool emerges still more clearly when you appreciate the compatibility of your project management software with a whole range of applications already likely to be in established use throughout your organisation.
The user-friendliness of project management software and its impetus for team-building and development becomes clearer still through its capacity for creating compelling visualisations of a project’s objectives and goals – which may also be accessed while on the move through fully synchronised mobile application.